Planning Events

The Hillel Calendar

The Hillel Calendar is comprehensive schedule of all Hillel member group events and meetings.  One of the first steps in planning a Hillel event is submitting the event to Hillel Clubs Calendar for approval. The purpose of the calendar approval process is to ensure that no two Hillel events conflict. Once an event has been approved by the Hillel Communications Coordinator and the Hillel President, it will be advertised in Hillel’s Email Announcements. Weekly meetings must also be submitted to the Hillel Calendar.  Below are detailed instructions for submitting an event or meeting to the Hillel Calendar:

1.   Reserve a room.  Pick up and complete a room reservation form in the Hillel Lounge.

2.   To submit an event, follow these instructions:

• Go to the MyBrandeis site here.
• Click on “Add Item” in the right above the Date Bar.
• Fill in all the information in the required fields.
• In the Participation Options section, make sure you add “Hillel Clubs.”  Click to show “Add Other Groups” and a drop menu will appear under “Student Clubs.”  Click “Hillel Clubs” there, then click “Continue” at the bottom of the page.
• The next page will ask you to confirm the information you submitted.
• The next page will say “Pending Approval.”  Within several days, you will receive an email indicating that your event was approved. If your event conflicts with any other Hillel event, you will be contacted by the Hillel President or Hillel Communications Coordinator.

 
3.   Changes

If any detail surrounding your event changes from what you originally submitted (the date, the time, the location, the nature of the event itself), you are responsible for editing the event on the calendar.  It will then be re-submitted for approval.

Hillel Announcements

Hillel at Brandeis sends out two kinds of announcements over its mailing list:

• Weekly Announcements (every Wednesday morning)
• Dedicated announcements (for special purposes only)

 
Weekly Announcements

Hillel advertises all member group events in its weekly announcements.  The deadline for submitting announcements for Weekly Announcements is Tuesday at midnight.

In order to advertise your event in the biweekly announcements, you must submit a blurb to the Hillel Communications Coordinator by the above deadlines.  The blurb for your event should be in the following format:

1) Name of event
2) Date, time, location
3) Event description (Please be clear, concise and grammatically correct!)
4) Contact information

Jewish Opportunities – Jobs, Volunteering, Internships & Learning Programs

Hillel encourages students to submit information about non-Hillel related opportunities and programs that they wish to advertise.  All information regarding non-Hillel scholarships, trips, fellowships and job opportunities can be submitted to Leah Berkowitz at any time.  We will be happy to include a link on the Jewish Opportunities webpage.

You must include:

• A description of the opportunity or program
• Contact info
• Location
• Application deadline

 
Questions? Contact Hillary Schulman.